Mis gpa stands for management information system. Business managers at all levels of an organization, from assistant managers to executives, rely on reports generated from these systems to help them evaluate their business' daily activities or problems that arise, make decisions, and track progress. Mis system reporting is used by businesses of all sizes and in every industry. Who Uses mis reports? Mis systems automatically collect data from various areas within a business. These systems are capable of producing daily reports that can be sent to key members throughout the organization. Most mis systems can also generate on-demand reports. On-demand mis reports allow managers and other users of the system to generate an mis report whenever they need. Many large businesses have specialized mis departments, whose only job is to gather business information and create mis reports.
Hii, pretend you are the manager of a medium-sized company's customer service department. Your staff takes phone calls and emails from over 300 customers every oliver day. For the most part, they do a very good job, but recently, customers have started to complain that it takes too long to get their questions answered. Upper management at your company is concerned about this and wants to know what they can do to fix the problem. But before they make a decision, they need you to give them more information. How will you do this? This is where, mIS reports come.
For example, production cost report, departmental cost report etc. Through these reports, several types of information are given to the management. Statistical publications: several types of statistical information are needed for plan formulation, decision making and control. They are obtained from published and other sources. Orders in hand report: This report is prepared by marketing and sales division and states in qualitative terms the orders received by the concern in respect of each of its products along with the ratio of orders in hand to production capacity. Other reports: mis can use many other reports and statements besides those mentioned above. They may be daily production statement, daily statement of raw material used stock statement etc.
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Production Report: This report is prepared by the manufacturing division of the concern and states about the production targets achieved by the production department and also highlight variation between budgeted production and actual achievements. Cash flow statements: Such as a statement gives, the figures of cash inflows and cash outflow during the period of operations. It also indicates the sources of funds utilised in hamlet case cash outflows are more than cash inflows. Funds flow statement: This statement is prepared by the accounting and finance division of the concern and it clearly points out various sources of funds as well as their application areas during any period. Budgeted and actual profit report: advertisements: This report is prepared in accounts department and points out clearly the figures of budgeted and actual profit of the concern during a specified period. It also states the reasons which have accounted for any decrease or increase in the actual profit figure. Machine utilisation report: This report too is prepared by the superior in-charge of the shop floor in the manufacturing division.
Such a report clearly gives the details of machine hours utilised for different jobs and the duration for which machine remained idle. Report on financial statements: Income statement and balance sheet are important sources of giving financial information not only to shareholders but also to the government and other concerned parties. Report on ideal time: This report is prepared at the shop floor level of the manufacturing division by using time booking records. This report states clearly the time actually spent by the worker on different jobs and the time for which he was sitting idle due to either want of material, electricity or any other resource. Abnormal losses report: This report is submitted by the manufacturing division of the concern and reflects any increase in product cost arising due to abnormal situations in the areas of material, labour and ideal facilities. Cost reports: In respect of different departments of an enterprise, several cost reports are prepared.
Nature and Scope of mis the following diagram shows the nature and scope of mis: Previous Page Print pdf next Page. Advertisements: This article throws light upon the fourteen mis reports required to evaluate various functional sub-systems. Some of the reports are:. Cash flow statement. Funds flow statement. Budgeted and actual profit report.
Machine utilization report and Others. Mis report . Sales Report: This report is prepared by marketing and sales division and provided a complete sales analysis of different products sold in different geographical areas by the concern. The analysis is based on the budgeted and actual sales figures. It clearly points out the difference between budgeted and actual sales figures, known as sales variance, with reasons. Budget: advertisements: several types of budgets are prepared in the business,. Income and expenditure budget, production budgets, cash budgets etc. These budgets contain a vast information.
Management Information Section, mis, charter in full
Although essay the mis is an integrated, complete system, it should be made in such a flexible way that it could be easily split into smaller sub-systems as and when required. A central database is the backbone of a well-built mis. Characteristics of Computerized mis following are the characteristics of a well-designed computerized essay mis: It should be able to process data accurately and with high speed, using various techniques like operations research, simulation, heuristics, etc. It should be able to collect, organize, manipulate, and update large amount of raw data of both related and unrelated nature, coming from various internal and external sources at different periods of time. It should provide real time information on ongoing events without any delay. It should support various output formats and follow latest rules and regulations in practice. It should provide organized and relevant information for all levels of management: strategic, operational, and tactical. It should aim at extreme flexibility in data storage and retrieval.
It should be based on need of strategic, operational and tactical information of managers of an organization. It should also take care of exceptional situations by reporting such situations. It should be able to make forecasts and estimates, and generate advanced information, thus providing a competitive advantage. Decision makers can take actions on the basis of such predictions. It should create linkage between all sub-systems within the organization, so that the decision makers can take the right decision based on an integrated view. It should allow easy flow of information through various sub-systems, thus avoiding redundancy and duplicity of data. It should simplify the operations with as much practicability as possible.
advantage. Following are the basic objectives of an mis: Capturing Data: Capturing contextual data, or operational information that will contribute in decision making from various internal and external sources of organization. Processing Data: The captured data is processed into information needed for planning, organizing, coordinating, directing and controlling functionalities at strategic, tactical and operational level. Processing data means: making calculations with the data sorting data classifying data and summarizing data, information Storage: Information or processed data need to be stored for future use. Information Retrieval: The system should be able to retrieve this information from the storage as and when required by various users. Information Propagation: Information or the finished product of the mis should be circulated to its users periodically using the organizational network. Following are the characteristics of an mis: It should be based on a long-term planning. It should provide a holistic view of the dynamics and the structure of the organization. It should work as a complete and comprehensive system covering all interconnecting sub-systems within the organization. It should be planned in a top-down way, as the decision makers or the management should actively take part and provide clear direction at the development stage of the mis.
Data means all the facts arising out of the operations of the concern. Data is processed. Recorded, summarized, compared and finally presented to the management in the form of mis report. System, data is processed into information with the help of a system. A system is made up of inputs, processing, output and feedback or control. Thus mis means a system for processing data in order to give proper information to the management for performing its functions. Definition, management Information System or 'mis' is a planned system of collecting, storing, and disseminating data in the form of information needed to carry out the functions of management.
Current status and tasks - informational and
Advertisements, previous Page, next Page, to the shakespeare managers, management Information System is an implementation of the organizational systems and procedures. To a programmer it is nothing but file structures and file processing. However, it involves much more complexity. The three components of mis provide a more complete and focused definition, where. System suggests integration and holistic view, Information stands for processed data, and, management is the ultimate user, the decision makers. Management information system can thus be analyzed as follows: Management, management covers the planning, control, and administration of the operations of a concern. The top management handles planning; the middle management concentrates on controlling; and the lower management is concerned with actual administration. Information, in mis, means the processed data that helps the management in planning, controlling and operations.